“eligible costs” (eligible costs) – these costs, which are reasonably and regularly borne and paid for by the organization; ultimate beneficiaries and local partners or in-kind contributions that have been made with respect to the activities listed in the project description – Appendix A, as indicated in the project budget – Appendix C, and in accordance with the principles set out in Article 1 of the financial terms – Appendix B. “Sub-agreement” – the agreement signed between the organization and a final recipient or local partner. The Department reserves the right to apply to the Organization any sum owed by Her Majesty`s Organization. This section does not limit the right of delay granted by the Act, a provision of the Agreement or other agreements between Her Majesty and the Organization. “Support documentation” (support documents) – is not limited to: original cheques, invoices, bank statements, receipts, contracts, leases and tables of working time or other data proving the actual cost of the organization. The term also includes cancelled cheques, bank projects and other forms of data in support of payments. “In-child contribution” (contribution in kind) refers to a contribution of material, goods, services or time that can be attributed to a dollar value, which would otherwise be purchased and paid for by the organization to obtain the results of the project. These costs must be eligible under the agreement and must be accounted for at a fair value agreed by the Department. “Ultimate Recipient” – the person or organization that has signed a sub-convention and receives a portion of the contribution to carry out a sub-project under the agreement. In order to improve the implementation of the projects, the Department will be able, after the signing of the Agreement, to build capacity for financial management activities for the project beneficiary.
The objective of these activities is to verify the terms of the agreement with the Organization and to ensure that the financial management of the project can be implemented effectively by the organization and in accordance with the requirements of the agreement. The Organization undertakes to authorize the activities and to make available to authorized representatives of the Division, at no cost, the facilities, personnel and all the necessary information for the purposes of the activities. The Organization authorizes or has any authorized representative of the Department given appropriate access to project projects to review and assess the progress of the project and, upon request, provides data and information that the Department can reasonably request for monitoring and evaluation.